Effective Date: September 2023
1.. Purpose
N&J Building Services is committed to maintaining the highest standards of ethical conduct,
transparency, and accountability. We encourage employees, contractors, vendors, and other
stakeholders to report any known or suspected violations of laws, regulations, or company policies
and procedures. This Whistleblowing Policy outlines the process for reporting such concerns and
provides protection to individuals who report in good faith.
2. Scope
This policy applies to all employees, contractors, vendors, and other stakeholders of N&J Building
Services, regardless of their position or tenure.
3. Reporting Procedures
3.1 Reporting Mechanisms
Employees and other stakeholders are encouraged to report concerns regarding unethical, illegal, or
unsafe conduct through the following channels:
a. Directly to Immediate Supervisor/Manager
b. Human Resources Department
c. Legal Department
d. Compliance Department
3.2 Reporting Content
When reporting a concern, individuals should provide as much detail as possible, including:
a. Description of the issue or concern
b. Names of individuals involved (if known)
c. Date, time, and location of the incident
d. Any supporting evidence or documents
3.3 Non-Retaliation
N&J Building Services strictly prohibits retaliation against anyone who reports a concern in good
faith. Retaliation includes but is not limited to, termination, demotion, suspension, harassment, or
any other adverse employment action. Any retaliation will be subject to disciplinary action, up to
and including termination.
4. Investigation Process
All reports will be thoroughly and promptly investigated by N&J Building Services or an external
investigative entity. Investigations will be handled confidentially to the extent possible, and only
those individuals with a legitimate need to know will be informed.
5. Communication of Findings
Upon the conclusion of an investigation, N&J Building Services will communicate the findings and
any corrective actions taken to the reporting individual to the extent permitted by law. However,
certain information may be withheld to protect the privacy of individuals involved.
6. Confidentiality
N&J Building Services will make every reasonable effort to maintain the confidentiality of individuals
reporting concerns and the subjects of the reports, subject to legal requirements and the need to
conduct an effective investigation.
7. False Reports
N&J Building Services takes the reporting of false information seriously. Individuals found to have
made false or malicious reports with the intent to harm others, or the company may be subject to
disciplinary action, up to and including termination.
8. Compliance and Training
N&J Building Services is committed to promoting awareness of this Whistleblowing Policy and
ensuring its consistent implementation. Training and communication regarding the policy will be
provided to all employees and relevant stakeholders.
9. Contact Information
For any questions or concerns regarding this policy or the reporting process, please contact:
Ben Cornwell – Safety & Compliance Manager
Ben.cornwell@nj.co.uk – 01322 937389
10. Review and Revision
This Whistleblowing Policy will be reviewed periodically and updated as needed to ensure its
effectiveness and compliance with relevant laws and regulations.
By adhering to this Whistleblowing Policy, N&J Building Services aims to create a culture of
accountability, integrity, and transparency, where individuals feel safe and supported in reporting
concerns about ethical, legal, or compliance matters.
